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August 30, 2017, 5 pm, County-City Building 4th Floor
Councilpersons Present: Karen L. White, Regina Williams-Preston, Jo Broden, Oliver Davis, Jr., John Voorde, Dave Varner, Tim Scott 2016 OVERVIEW: 103,183 Calls For Service 23,671 Case Reports 2,536 Arrests (Does not include Warrant Arrests) 72 Uses of Force 3 Complaints from Use of Force 29 Public Complaints 30 Administrative Investigations 36 Commendations Numbers are an improvement over 2015 RECRUITING/HIRING: This area remains a challenge Recruiting - Job Fairs, Post Cards, Military Returns, Schools, Cookouts, Booths, Neighborhood Meetings Offering 4 Year Contract, Shift Incentives, Awards/Commendations 300% Increase in applicants BUDGET REVENUE for 2018: General Fund $28,823,331 LOIT-249 $4,271,543 PSAP $2,464,911 COIT-404 $1,075382 Police Auction $ goes into the General Fund Would like to get $30,000 in Grants/Intergovernmental Funds Charges for Services $140,000 Fines, Fees & Forfeitures $106,000 Donations $2,000 Other Income $18,500 BUDGET EXPENSES for 2018: Salaries & Benefits $ 28,100,000 Supplies $ 800,000 Services $ 5,200,000 PSAP $ 2,500,000 Education/Training $ 90,000 Travel $ 83,000 POLICE CAR COSTS: Patrol Vehicle with electronics & technology, labor, 5 yr lease with Maintenance Agreement is $34,663 Maintenance is approximately $4K per vehicle 10 - 16 cars are in accidents per year OFFICER COUNT: 1 Chief 3 Division Chiefs 7 Captains 15 Lieutenants 29 Supervisory Sergeants 5 Non-Supervisory Sergeants 162 Patrolman First Class (30 are Investigators) 17 Patrolman Second Class 6 Recruits 245 Total NOTE: There are concerns officer shortages will continue because of continued retirements and fewer numbers of available qualified recruits We are down to 231 Sworn Officers and only 204 are available to the community Need to recruit 20 - 25 officers per year to keep the numbers up. 100 officers will be available to retire soon - 20 years of service and at least 52 years of age Hired 25 new people this year, but it takes a year before they are fully online Shortage of officers for events since there are over 300 events per year Chief of Police / Division Chiefs MAKE LESS THAN the Director of Parks / Dept Heads and they have to put on bullet proof vests to go to work every day SERVICE HIGHLIGHTS: 3,686 Walking Patrols in 2016, 2,120 so far in 2017 Upgrading IT, Cameras Civilian Media Liason, Civilian Crime Analyst 33 Armadillo Deployments Website upgrade NOTE: Board of Public Safety is considered the Citizen Review Board under Indiana Law QUESTIONS: * What zip codes are these walking patrols? * How much to get more Armadillos for Deployments? * How much was spent on Drone project? What equipment included? $4M? * Could the Financial Information be re-scanned so it reads correctly? Too hard to read going the wrong direction in the PDF * What is the FULL COST of each shooting? Milwaukee costed it out to $700,000 per shooting. What is it here? * What is the FULL COST for each Murder? Over 15 (?) this year * Would it be more cost effective to have a local morgue? Also, delay for investigation and body to family. * What are the OT costs per year? Better to have more officers instead? * How many officers have 2nd Jobs? (Burnout having a stressful job + second job) * Better ways to get input from citizens on crimes? Get involved in Neighborhood Watch? * Can there be some TIF funds used for the Police Department? (Oliver Davis, Jr.) * Apply for more grants? (Tim Scott) $56K for Safe Neighborhoods Grant * $400k increase in PSAP paid out of EDIT (Jo Broden) For more articles and meetings #MichianaObserver
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August 28, 2017, County-City Building 4th Floor
NOTE: RAISES IN PROPERTY TAXES, INCREASE IN FEES, TAX ABATEMENTS Bill # 17-55 Honoring Steel Warehouse 2722 Tucker Dr, South Bend, IN 46619 Steel Warehouse is steel service center providing processing services for production-ready steel to metal stampers, fabricators and manufacturers. Lerman family business for three generations since 1947. REPORTS FROM CITY OFFICES: Bill # 47-17 Vacate 213 feet of Taylor Street and West Western Avenue, including part of William Street NOTE: 3rd Reading Bill # 48-17 Amend Article 6, Section 2-76.3 pertaining to TAX ABATEMENTS Regina Williams-Preston proposes that any company receiving a Tax Abatement needs to meet the same minimum wage the City offers which is above minimum wage. Currently it is at $10.10/hour NOTE: 3rd Reading Bill # 49-17 Amend Section 4-51, Chapter 4, Article 4 Licensing scrap metal, junk dealers, valuable metal dealers and recycling operations John Voorde and Oliver J. Davis are proposing the ban on Sunday business operations be lifted NOTE: 3rd Reading WAIVING NONCOMPLIANCE ON TAX ABATEMENTS: NOTE: Tax Abatements are given to Developers so they don't have to pay any/some property taxes on a property for often 1-10 years. This means the TAXPAYER makes up the difference for them not paying their taxes for these 1-10 years. At the end of this free ride on taxes they often want an extension so they ask for WAIVER. These waivers are often unanimously given and again, the TAXPAYER makes up the difference with their property taxes. If the TAXPAYER doesn't pay their property taxes, they lose their property. Developers continue to not pay by asking for a WAIVER. Some WAIVERS, like those below, are due to not filing required forms. Bill #17-44 CBK Land Development, LLC has a 10 YEAR TAX ABATEMENT on paying taxes on 5245 Dylan Drive, South Bend, IN Gavin Ferlic and the Department of Community Development - CBK didn't file the required Form 332/RE with the Auditor's Office. They did pay the $61,392.57 taxes Bill # 17-45 Vida Realty has a 1 YEAR TAX ABATEMENT on 1902 W. Sample Street, South Bend, IN Gavin Ferlic and the Department of Community Development - Vida Realty didn't file Form CF-1/VBD and is delinquent in the amount of $19,559.71 taxes Bill # 17-46 Chase Plastic Services, Inc, has a 5 YEAR TAX ABATEMENT at 5245 Dylan Drive, South Bend, IN Gavin Ferlic and the Department of Community Development - Chase Plastic Services, Inc.didn't file Form 103/ERA and did pay their $2,749.20 taxes Bill #17-47 Manufacturing Technology, Inc. has a 2 YEAR TAX ABATEMENT at 402 N. Sheridan Street, South Bend, IN Gavin Ferlic and the Department of Community Development - Manufacturing Technology, Inc. did not file Form 322/VBD and did pay their $28,854.36 taxes OTHER RESOLUTIONS: Bill # 17-52 Lease of 209 N. Main Street Suite #207, South Bend, IN Tim Scott and Dept of Law - Extend the lease for the Water Works for 3 YEARS at a rate of $52,450.50 a year with increases in years 2 and 3 Bill # 17-53 Task Force One Agreement between our Fire Department and the City of Indianapolis Tim Scott - Agreement for training - no $ amount determined Bill # 17-54 Appointing a Negotiator to negotiate with the Fire Department Tim Scott - Council Attorney Bob Palmer is the designated negotiator BILLS ON FIRST READING: **Why haven't $ amounts been filled in?** Bill #50-17 **RAISING TAXES** to meet City Expenses 3rd Reading and Vote on October 9th **NOTE: Dollar amounts have not been filled in at this time Tim Scott and Dept of Administration and Finance Bill # 51-17 Defraying the expenses of several departments Needed to levy property taxes Corporation General Fund Park and Recreation Fund Cumulative Capital Development Fund Redevelopment Bond for College Football Hall of Fame **NOTE: Dollar amounts have not been filled in at this time Tim Scott and Dept of Administration and Finance Bill #52-17 Set aside for Enterprise Funds Set aside funds for: 287 EMS Capital Fund 288 EMS Operating Fund 600 Consolidated Building Fund 601 Parking Garages Fund 610 Solid Waste Operating Fund 611 Solid Waste Depreciation Fund 620 Water Works General Operations Fund 622 Water Works Capital Fund 624 Water Works Customer Deposit Fund 625 Water Works Sinking Fund 626 Water Works Bond Reserve 629 Water Works 0 & M Reserve Fund 640 Sewage Repair Insurance Fund 641 Sewage Works General Operations Fund 642 Sewage Woks Capital Fund 643 Sewage Works O&M Reserve Fund 649 Sewage Works Bond Sinking Fund 661 2012 Sewer Bond Fund 670 Century Center Operating Fund 672 Century Center Energy Savings Debt Service Fund **NOTE: Dollar amounts have not been filled in at this time Tim Scott and Dept of Administration and Finance Bill #53-17 Raising of Trash and Recycling Removal Rates Jitin Kain, Deputy Director Public Works ** NOTE: RAISES RATES TO CITIZENS AND REMOVES SENIOR CITIZEN DISCOUNT Bill #54-17 Raising Property Taxes to Meet TRANSPO EXPENSES **NOTE: RAISES PROPERTY TAXES by 0.1422 to get an ADDITIONAL $4,481,065 UNFINISHED BUSINESS: Bill #17-48 Zoning Appeal - 1206 Dunham - Allow a Duplex Bill #17-49 Zoning Appeal - 4321 S. Michigan Street - Allow Tattoo Parlor Bill #17-50 Zoning Appeal - 315 N. Main Street - Allow Operating a Group Residence Bill #17-51 Zoning Appeal - 602 W. Colfax - Allow Residence with no parking For more articles and meetings: #MichianaObserver August 24, 2017 9:30 am, 13th Floor
Present: Ben Doherty, Dave Rielos, Dave Varner, Don Inks, Kintae Lark, Gavin Ferlic NEXT MEETING: September 14, 2017 Resolution #3399 of Property at 126 Niles * 1946 Wood Structure * Used by the Parks Department and no longer wanted * Average value of appraisals set it at $64,400 * Will be advertised for Bid on 9/1/17 * If no offers, the City will take offers Budget Increase of $27,300 5A4 * Needed for Phase 1 designs at Howard Park, Ice Skating Rink expenses, etc. * Approved Resolution #3400 River West Development Area * Approving the assignment of Real Estate Purchase to Blackthorn Associates, LLC * Cressy & Everett report there are no buildings at this time, but hope an industrial building will be going in NOTE: Both River East and River West are being worked on, but there is NO FOLLOW-UP MATERIAL to give you on the City Website. https://www.southbendin.gov/government/content/redevelopment For more meetings and articles #MichianaObserver @Michiana Observer  These are the dates and times of the Budget Hearings for the City of South Bend. Councilperson Karen L. Black mentioned the possible addition of another meeting dedicated to input from the public and to ask questions.
There are interested citizens wanting to analyze the Budget to make suggestions on how tax dollars could be better spent. Unfortunately, at the time of this writing, the whole budget is not available online for citizen review. Councilperson Jo Broden has repeatedly requested the complete Budget be available. The City Administration has been slow to even get the information to the Council Members for their review. When questioned, City Clerk Kareemha Fowler commented the public would not be getting the Budget for review. It would only be available to the Council Members in a Dropbox. According to Indiana's Open Door Act, the minute the Mayor announces the Budget and presents his comments to the Council, ALL the Budget information is considered PUBLIC to ALL CITIZENS for review, even in Draft form. Even in light of this, it still is not available. Deputy City Controller, Jennifer Hockenhull, announced on August 23rd at the Budget hearing this data will not be available until Friday, September 1st. At present it has been mentioned there are over 700 pages, which will leave too little time for both Council and Citizens to digest the material. If you are interested in knowing more about how your tax dollars are being spent, please attend the open meetings listed above and contact the Department of Administration and Finance at 574-235-9822. If you do not recieve the information you request, you may call 800-228-6013. For more meetings and articles #MichianaObserver @Michiana Observer August 22, 2017 at 5:30 pm County-City Building Rm 411
NOTE: This meeting included Transfers between accounts, Appropriations, Review of Land Use and an in-depth discussion about the County Hotel-Motel Tax and its uses. The last item was interesting because by the end of next year they expect we will have 5,000 hotel rooms in our area and they are discussing ways to increase tourism to fill them. One suggestion is a new indoor sports complex. BILL #72-17 Transfers: * County Surveyor, Dept 0022 needs a transfer of $122,358.16 to accomodate Drain Ditch payments twice a year in Jan/Aug * County Health, Dept 0055 needs a transfer of $9,250 for "Smart Temps" that monitor the temperature in their Firg/Freezers and 2 computer tablets for staff * County Health, Dept 0055 needs a transfer of $1,055 to cover a grant * Public Defender, Dept 0036 needs a transfer of $50,000 to cover contract work since there has been an increase in the number of Trials and Misdemeanor Trials. They are estimating in the future they will need over $300K to cover a Death Penalty Appeal Case. BILL #72-17 Appropriations: * Portage Manor, Dept 0030 was awarded a $5,000 Community Foundation Grant for notebook computers at the nursing stations LAND USE PLANNING: * #51-17 Rezoning for 50602 Michigan Street from Residential to Commercial. All these years they thought it was, but the paperwork had not been filed. They have been in business there since 1996. * #52-17 Rezoning for Nasco Auto Pool, LLC at 25631 SR 2 and to change landscaping requirements by the fences since the property is surrounded by wetlands * #67-17 Land Vacation - Richard LaFree to remove the cost of payng $400/year to cross the railroad tracks to get to his property BILL #54-17 Human Rights Ordinance This allows people to have their cases heard by the City of South Bend Human Rights Commission instead of having to drive all the way to Indy. If the case load increases too much, the County will help with partial funding to offset the costs. This will be re-evaluated in April of 2018. BILL #68-17 Inline veto of the appropriation and transfer monthly bill PRESENTATION: Hotel/Motel 2018 Budget * They expect there will be 5,000 hotel rooms in the area by the end of next year * The Hotel/Motel Taxes are bringing in about $5M per year and they are discussing if there will be a Food & Beverage Tax also * The new Smart Streets have caused issues getting in and out of the Century Center for events so they are planning to spend $150K changing the entrances so traffic congestion is reduced * Account # 38259 they are still paying off the Century Center Bonds by $400K a year (Debt Service) * Account #33032 CVB $1,300,000 * Account #33033 CVB Special Projects $525,000 * Account #33034 CVB Tourism Grants $110,000 * Account #37013 Century Center Lease $221,437 * Account #35101 County Tourism Development Fund $225,000 Currently the County decides how this money is spent and it was proposed a new 7 person board would be appointed to decide instead. One of the people appointing would be the Mayors of SB and Mishawaka. The County did not seem to like this change. * Account # 39265 Century Center Operations $1,275,000 * Account #42010 Building & Structures $909,000 There is a concern there will be a shortage of visitors to fill the occupancy of 5K rooms, so they are proposing building an 8 court basketball indoor facility to host tournaments from November thru March. It would include other activities and be modeled after facilities in Ft. Wayne and other cities. There was some discussion about the colleges and universities that already host tournaments. The Century Center/Tourism group wants $1.5M to start creating it and want it as a private development. Discussion on County Budget: * Real Services is requesting $18,750 * They may outsource food at the County Jail * County Jail is still hiring and due to shortage of employees they use $613K in overtime in 2016 and have already used $150K to date. * There is a $900K shortfall in covering for County Employee Insurance Fund * There are some issues with the Transpo Budget * They may increase the funding for the Assessors office Only 5 of the 9 members were present so they decided to hold future Tuesday meetings when hopefully more members can be present. For more meetings and articles: #MichianaObserver Michiana Observer  Area Plan Commission Meeting
August 15, 2017 at 3:30 pm County-City Building 4th Floor NEXT MEETING: Thursday, 8/17/2017 at 7:00 pm, Main Library Dickenson Room NOTE: If you are in support of the Neighbors protecting their neighborhood, you are asked to wear a red shirt. DEVELOPER: J. Patrick Mathews * Developer purchased the church and home at these addresses. * Demolished the structures, removed all trees including one 10' in diameter, took off all topsoil * First plans included 39 multi-family homes * Second plans included 22 homes * Third plans include 30 homes on 3.5 acres * This is expected to be a $30M project * Most recent plans show 1,800 sq ft homes with a 2 car garage spaced only 10' apart with a common green area * These are marketed towards ND Alums at $350K each * Currently there are only Single Family Homes surrounding it and it is Zoned Single Family Home * There would be an HOA associated with it * States there is a similar one in Zionsville, Indiana * Gets the endorsement of the Mayor because it is "New and Innovative" by his Department of Community Development * They suggested the Mayor wants this to make South Bend more like Chicago with high density housing NEIGHBORS: * 12 Neighbors spoke against it * Concerns it would overload the Edison Street pumping station for sewage * Put strains on water service * Need additional electrical supply * Increase traffic on Ironwood and their side streets * Be rented out to students who would be loud, have parties, park on side streets * Since they will "Be built when sold" might mean construction for three or more years in their area * Unlikely people will pay $350K for such a small home that isn't close enough to ND (Realtor comment) * Stacked so close it looks like a trailer park * Cookie cutter homes when the surrounding homes are unique and custom built * Make it less safe for their kids to play * Destroyed valuable trees that cannot be replaced and blended with the nature of the neighborhood overall and showed poor stewardship and lack of good faith * Would require 150 zoning variances (30 plots x 5 variances each) and zoning is in place for a reason--to protect the neighborhood NOTE: Too many comments to list COMMISSIONERS / PANEL: * "It's like trying to fit 10 pounds of potatoes in a 5 pound bag", said Surveyor McNamara * Concerns it is too tight for fire trucks and emergency vehicles * Not enough space for snow removal * They had directed the Developer to meet with surrounding neighbors for a meeting and that has not happened since May * During the Rebuttal to the upset neighbors, the Developer stated they probably should have just built it and not asked anyone At this point Councilman Oliver Davis informed him his money did not allow him to disrespect the long term neighbors and citizens. This is yet another project where the Developer expects to be automatically preferred over people who have lived in these homes for decades and put their lifesavings in to them. NOTE: This is a very brief sentence about a passionate discourse that lasted quite awhile. At the end of it, the room was completely silent. In all the meetings I have attended, I have never been in the Council Chambers where there was total silence. No one made a motion to vote. Just silence. Eventually it was decided the matter would be tabled until September and the Developer is to meet with the Neighbors at the library on Thursday. COMMENTS AFTER THE MEETING: * "Tear down all the trees and put up a parking lot" * No mention of "Green Building" practices * No guarantee to use local labor * Seems to have no regard for people currently living around it For other meetings #MichianaObserver Michiana Observer August 14, 2017 on the 4th Floor of the County-City Building
All were present except for Councilperson Jo Broden HIGHLIGHTS INCLUDE: Honoring Karen L. White, Alley Closings, use of Synthetic Canibinoids, Police Body Cameras, Keyhole Condos on Ironwood REMINDER: BUDGET overviews start on WEDNESDAY - Find out how your tax $ will be spent in 2018! * Councilperson Karen L. White was honored for her 42 years of service to the community and her retirement from IUSB * 45-17 Vacation of Alleys near the Civil Rights Heritage Center The Edmondson's mailed 28 notices to people within a 150' radius They have put in new sidewalks, 22 trees They want to make it a pedestrian walkway so it is safer for both adults and kids They hold neighborhood gatherings and plan to put in a vegetable garden It was opposed by Neil Andrews who produced 16 neighbors who were against and 2 neutral about the project The motion passed unanimously and the alleyways will be vacated by the city * 46-17 The Council did an amendment to the ordinance to add to "Disorderly House" activities to include synthetic canibanoids They hope to bring pressure on establishments selling it and educate the community They are finding elementary school kids up to 78 year olds using it. This has put a strain on both the police department and Memorial ER who reported 981 intakes in 2016 Members of the community, the Police Chief and a representative from Beacon Health spoke about it. The measure passed unanimously * Discussion about the Homeless Councilman Dr. David Varner was dismayed to see over 30 people sleeping in the treelawns near the viaduct and overturned garbage cans Chris Anderson has started his work with DTSB to work with the Homeless Councilman Gavin Ferlic asked about what other communities are doing and if they are sending people here from other areas. Councilman Oliver Davis stressed there are multiple solutions needed to help this problem and was disappointed the City will not implement the Day Work Program * POLICE BODY CAMERAS The Chief states in 1997 the SBPD was the first in the state to have video with audio Bids for the cameras have been put out and the close of bids in on Sept. 12th There are 7 different body camera vendors being evaluated by both the SBPD and the FOP They are expected to have the 170 cameras operational in the first quarter of 2018 There was discussion on how policies will need to be adapted for this new technology * POLICE APPLICANTS There are around 300 applicants, but they are not as racially diverse as they had hoped * HONORING RETIRED OFFICERS Councilman Oliver Davis comment he would like the Council to be notified so the Officers can be honored for their service * 1st Reading of Bills were read 47-17 Vacation of a Street 48-17 Tax Abatements NOTE: Not sure for what business/property 49-17 Licensing for scrap metal and recycling * POCKET NEIGHBORHOOD ON IRONWOOD Neighbors are still upset over the total clearing of the property, including beautiful trees They seemed to be even more upset the number of units has been increased from 22 to 30 Meeting about this Tuesday at 3:30 pm at the County-City Building with the Area Plan Commission. Like/Dislike you can come to the meeting and/or call 574-235-9571 August 28th will be a hearing on the matter. For other meetings and articles #MichianaObserver Michiana Observer TOPIC: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING
August 8, 2017 – 9:30 a.m., Rm 1308 County-City Building Members: GARY A. GILOT, SUZANNA M. FRITZBERG, ELIZABETH A.MARADIK, THERESE J. DORAU, JAMES A.MUELLER See "NOTES" for additional comments or information. Although most citizens might find this boring, this is how your tax dollars are being spent. The "NOTES" are also to bring you attention to items that stood out to us. Did you know $268,044.74 is being spent to hang a chandelier? Or a Police Dog is being sold for $1? Or a DC firm is being given $16K to study "Racial and Economic Justice" here? Not everything will be of interest to you, but we do hope you will find being an informed citizen helpful. 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of July 20, July 25, and August 1, 2017 2. OPENING OF BIDS A. Demolition of Howard Park Recreation Center – Project No. 117-058 1. Funding: REDA TIF (429.1050.460.39.82) B. Four (4), More or Less, 2017 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec V NOTE: Bids from Gates and Lakeshore Motors. Gates bid Toyota Camrys and Lakeshore bid Fords 1. Funding: Wastewater & Fire Department Capital Budget (642.0630.415.43.02/287.0902.422.43.02) C. Four (4), More or Less, 2017 or Newer, Police Motorcycles with Equipment – Spec Q 1. Funding: Police Department Motor Equipment Fund (220.8101.421.43.02) NOTE: All bids were from McDaniel's promising a 60 day delivery and $7K for trade-in value 3. OPENING OF QUOTATIONS A. River Walk Subdivision Street Lighting - Project No. 117-080 1. Funding: REDA TIF (429.1050.460.42.03) NOTE: Bids were from Martel Electric and Bancroft B. Howard Park Lodge HVAC Installation 1. Funding: Park Bond (751.1101.452.39.89) 2. Awarded NOTE: 3 Bids ranging from $8,700 to over $16K C. Conservatory Roof Repair 1. Funding: Park Bond (751.1101.452.29.89) 2. Award NOTE: Awarded $21K D. Veteran’s Memorial Park Electrical Work 1. Funding: IUSB Memorial Fund (405.1101.452.36.09) 2. Award 4. AWARD BIDS AND APPROVE CONTRACT A. 2017 South Bend Police Vehicle Equipment 1. Company: a) On-Duty Depot of Indiana, Inc. (1) Item Nos. 2, 4, 5, 6, 7, 8, 10, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 29, 33, 34, 35 and 37 (2) Amount: Unit Prices NTE $171,189 b) Waymire Fleet Equipment (1) Item Nos. 3, 9, 11,13, 28, and 36 (2) Amount: Unit Prices NTE $34,642.75 c) Crown North America (1) Item Nos. 30, 31 and 32 (2) Amount: Unit Prices NTE $25,536 2. Funding: Vehicle Lease (404.0401.415.37.11/.12) B. Newman Center Site Development – Project No. 117-060R 1. Company: a) The Robert Henry Corporation (1) Division A: Unit Prices NTE $299,310.20 (2) Alternate A1: Unit Prices NTE $71,930 b) HRP Construction, Inc. (1) Division B: Unit Prices NTE $113,807.07 (2) Division C: Unit Prices NTE $70,546.05 2. Funding: REDA TIF (429.1050.460.42.02/.03) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. Seitz River Wall Solar Light Upgrade 1. Company: Martell Electric, LLC. 2. Amount: $4,766 3. Funding: Park Bond (751.1101.452.39.89) B. South Bend Water Works Leak Survey 2017 1. Company: American Leak Detection 2. Amount: $70,000 3. Funding: Water Works Operating Fund (620.0640.605.31.06) 6. CHANGE ORDERS NOTE: "Change Orders" means the City agrees to pay more or get a reduction in the contracted price. A. Fellows Streetscape, Phase II – Project No. 116-041B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,000 4. Percent of Increase: 1.07% 5. Revised Contract Amount: $471,190.00 6. Funding: RWDA TIF (324.1050.460.42.03) B. Wastewater Treatment Plant Compressor Building Roof Replacement – Project No. 116-052 1. Company: Dudeck Roofing and Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $2,800 4. Percent of Increase: 1.13% 5. Revised Contract Amount: $251,600 6. Funding: Utilities/Wastewater Building Maintenance (641.0630.793.36.01) C. Western Avenue Corridor Improvements from Bendix Drive to Olive Street – Project No. 115-097 1. Company: Selge Construction Co. 2. Change Order No.: 2 3. Increase Amount: TBD 4. Percent of Increase: TBD 5. Revised Contract Amount: TBD 6. Funding: RWDA TIF (324.1050.460.42.03) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Corby Boulevard Sidewalk Improvements, Divisions A, B, and C – Project No. 116-087 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($175.31) 4. Percent of Decrease: (0.11%) 5. Total Percent of Change: 15.91% 6. Revised Contract Amount: $155,415.87 7. Funding: MVH (202.0619.431.31.06) B. Lincoln Way East and Caroline St. Sewer Repair – Project No. 115-138 1. Company: C & E Excavating, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,981.35) 4. Percent of Decrease: (24.29%) 5. Revised Contract Amount: $24,872.15 6. Funding: Sewer Contractual Services (641.0621.792.63.35) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four Winds Field Concourse Painting 1. Funding: Non-Reverting Fund (401.1101.452.36.01 ) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. South Bend Police Department Body and In-Car Video Camera Systems 1. Funding: (101.0801.421.22.24/295.0801.421.22.24) 10. RESOLUTIONS A. No. 29-2017 – A Resolution of the South Bend Board of Public Works Regarding the Retirement of “Otter”, a K-9 Police Department Unit B. No. 30-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Helmet and Boots for Deceased Firefighter, Battalion Chief Kevin Kolber C. No. 31-2017 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Park Department 2003 Genie Towable Boom Lift 50’ Platform Trailer 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract – Kaser’s Auction Service 1. Description: Auctioneer for sale of City Vehicles, Equipment, and Miscellaneous Items at the Central Services Facility 2. Amount: Five Percent (5%) of Proceeds B. Professional Services Agreement – Gibson Insurance 1. Description: Annual Property Insurance Policy Renewal for July 1, 2017 through July 1, 2018 2. Amount: $386,024.74 3. Funding: Liability Fund (226.0417.672.34.02) C. Contract – South Bend Police Officer Angie Kline 1. Description: Purchase of Retired South Bend Police Department K-9 2. Amount: $1.00 NOTE: $1 minimum is required to make the transfer of the dog to the Officer legal D. Professional Services Agreement – Prosperity Now 1. Description: Create a City Profile and Scorecard for Racial and Economic Justice 2. Amount: $16,000 3. Funding: DCI Administration (211.1001.460.31.06) NOTE: The City declined to have this done with a Chicago firm and instead went with a firm in DC E. Contract – Indiana Housing and Community Development Authority (IHCDA) 1. Description: Mortgage Foreclosure Prevention Counseling for IHCDA’s Clients from July 1, 2017 to September 30, 2017 2. Amount: $5,750 paid to City NOTE: Citizens expressed concern Code Enforcement Fines were being added to their property taxes which meant they lost their homes. See previous post about a special meeting held on this topic. F. Second Amendment to Temporary Use and Management Agreement – Downtown South Bend, Inc. 1. Description: Addition of Five (5) Parking Lots owned by Redevelopment Commission and Board of Public Works for Management by Downtown South Bend Team: a) Main St. and Jefferson Blvd. b) St. Joseph County Public Library c) 313 S. Lafayette Blvd. d) 117 S. Lafayette Blvd. e) 214-216 W. Wayne St. 2. Amount: $300 per Month 3. Funding: COIT (404.0617.431.37.05) G. Landscape Maintenance Agreement - INDOT 1. Description: City to perform Landscape Maintenance at Prairie Avenue (SR 23) and US 31 Interchange Corridor H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Field Survey, Design and Permitting for the Ravina Park/Bowman Creek Bank Restoration 2. Amount: NTE $45,000 3. Funding: Pokagon Tribe Donation Fund I. Amendment No. 2 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Extend Construction Administration Services for Wastewater Treatment Plant Secondary Treatment Improvements 2. Amount: NTE $50,740 3. Funding: Utilities/Wastewater Engineering (641.0630.793.31.02) J. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Design and Construction Administration for Wastewater Headworks Influent Gates Improvements 2. Amount: NTE $105,720 3. Funding: Utilities/Wastewater Engineering (641.0630.793.31.02) K. Professional Services Agreement – Donohue & Associates 1. Description: Design of South Well Field Improvements 2. Amount: NTE $150,000 3. Funding: SSDA TIF (430.1050.460.31.06) L. Professional Services Agreement – Mark Dowd 1. Description: Transportation and Innovations Strategy Study 2. Amount: NTE $50,500 ($45,500 plus $5,000 Travel Reimbursement Allowance) 3. Funding: Community Investment Professional Services (211.1001.460.31.06) M. Memorandum of Assignment and Assumption – Redevelopment Commission 1. Description: Recordable Document of Multi-Employer Property Trust’s (Building Owner) Leighton Parking Garage and Complex Ground and Airspace Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) NOTE: Increasingly "Air Space Rights" are done to allow building sometime on top or landing rights N. Memorandum of Assignment and Assumption – Redevelopment Commission 1. Description: Recordable Document of Memorial Hospital’s (tenant) Leighton Parking Garage and Complex Ground Lease assigned to the Board of Public Works in September 2016 (subject to Redevelopment Commission approval) O. Professional Services Agreement – Life Account LLC d/b/a Compass Professional Health Services 1. Description: Health Insurance Plan Consulting Services 2. Amount: $5.00 per Beneficiary per Month 3. Funding: Health Insurance Professional Services Fund (711.0401.671.31.06) NOTE: This means they will get $60/Year for every Beneficiary P. Lease Finance Agreement – Public-finance.com 1. Description: Lease Financing for Vehicles and Equipment 2. Amount: $1,632,000 (Principal) 3. Funding: Various Department’s Principal and Interest Accounts Q. Memorandum of Understanding – Teamsters Local Union 364 1. Description: Seniority for Newly Hired Teamsters R. Agreement – A&D Constructors LLC 1. Description: Procurement for Morris Performing Arts Center Phantom of the Opera Chandelier Support Installation 2. Amount: $268,044.74 3. Funding: Subject to Broadway Theatre League Funding NOTE: Over a quarter of a million dollars to support a chandelier? (Can't they use "Gorilla Glue"?--just put that in to add some levity to a boring report.) 12. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Aaron Marsh a) Event: Summer Fun Block Party b) Location: Eckman St. from Erskine St. to High St. c) Date/Time: August 12, 2017/ 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Archie Donaldson a) Event: Back to School Block Party b) Location: Bergan St. from Huey St. to Elmer St. c) Date/Time: August 19, 2017/ 12:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Viline Thompson a) Event: Block Party b) Location: Haney St. from Columbia St. to Fellows St. c) Date/Time: August 19, 2017/ 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Riley High School a) Event: Riley Homecoming Parade b) Date/Time: September 8, 2017/ 4:00 p.m. to 6:00 p.m. c) See Comments NOTE: Comment was made this spreads the SBPD very thin since it is also an ND Home Game 2. Applicant: The Pack of Indiana a) Event: Angel of Hope Memorial Benefit and Ride b) Date/Time: August 19, 2017/ 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations C. Sidewalk Sale 1. Applicant: Classic Boutique a) Location: 796 College St. b) Date/Time: Every Monday through Saturday, Weather Permitting c) See Comments NOTE: Concern was made about not having enough room on the sidewalk to conform with ADA requirements, incorrect address and that they don't currently respect or abide by keeping vehicles off the tree lawns. It was NOT approved at this meeting. It is subject to review after changes. D. Temporary Occupancy Permit 1. Applicant: F.A. Wilhelm Construction a) Location: 1140 E. Angela Blvd. b) Description: Occupy Parking Lane on East Bound Angela Blvd. and South Bound Burns Ave. Travel Lane for access to Building, Deliveries, Staging and Public Safety c) Dates: July 17, 2017 to July 17, 2018 2. Applicant: Majority Builders, Inc. a) Location: 321 S. Main Street; Hibberd Building b) Description: Occupy Partial Sidewalk (with Cycle Path Open as Multi-Use Path for Cyclists and Pedestrians) and North and West Alleys to allow Construction on Building c) Dates: August 8, 2017 to July 10, 2018 d) Comments: Applicant will apply for Temporary Full Sidewalk Closure as Needed E. Encroachments/Revocable Permits 1. Applicant: La Casa de Amistad a) Location: 746 S. Meade St. b) Description: Adding ADA Ramp and Relocating Sidewalk c) Engineering recommends that the Sidewalk on the Left Side Corner be Rounded Off Instead of a 90-Degree Angle NOTE: Nice to see they are making their establishment more ADA compliant 2. Applicant: LePeep a) Location: 127 S. Michigan St. b) Description: Projecting Sign c) Favorable Recommendations NOTE: No mention was made about if there is enough room on the sidewalk for ADA requirements 13. VACATIONS A. Applicant: Scott Baracka 1. Location: East/West Alley in the 1100 Block of Blaine Avenue between Blaine Ave. and North/South Alley from Humboldt Ave. to Vassar Ave. 2. Purpose: Safety 3. Favorable Recommendations B. Applicant: Joe Hart on behalf of South Bend Cubs 1. Location: Williams Street Cul De Sac 2. Purpose: Four Winds Field Fun Zone Relocation 3. Favorable Recommendations; Engineering Comments 14. TRAFFIC CONTROL DEVICES A. New Installation – Temporary No Parking Signs 1. Location: Lafayette Blvd. in Front of Old Courthouse Steps 2. Description: No Parking Signs from 9:00 a.m. to 11:30 a.m. on August 15, 2017 for “Drive for our Lives Press Conference” Bus Parking 3. Favorable Recommendations; Courthouse has approved use of Steps for Event B. Revision – All-Way Stop 1. Location: Notre Dame Ave. and Northside Blvd. 2. Description: Revise Intersection to All-Way Stop (3 approaches) 3. All criteria has been met C. New Installation and Removal 1. Location: West Side of Michigan St. North of Jefferson Blvd. 2. Description: Marked Space just North of Leighton Parking Garage Entrance; Remove Police Parking Only and Install 15 Minute Loading Zone 3. All criteria has been met D. New Installation – No Parking 1. Location: Both Sides of St. Joseph St. South of Ireland Rd. and Both Sides of Callander St. West of St. Joseph St. 2. All criteria has been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21570 Holly Berry Court – Water 16. CLAIMS NOTE: 4 Claims were made $9,248,280.65 to City of South Bend $1,606.98 to the City of South Bend $1,053,404.79 to the City of South Bend $2,295.00 to the EDIT NOTE: With the exception of the "Classic Boutique" Sidewalk Sale, all the items passed unanimously. 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT For more meeting notes #MichianaObserver @Michiana Observer TOPIC: Community Relations Communication Meeting
August 2, 2017, 6-8 pm at WUBS Radio Station Councilpersons Present: Regina Williams-Preston, Jo Broden FOLLOW-UP MEETING - August 10, 2017, 6pm at the LaSalle Branch Library for the showing of "Holding Ground" and the Dudley Street Initiative Preview at: https://www.youtube.com/watch?v=zUerVOi623E * Circle Keepers are offering free Conflict Resolution Services * JP Consortium out of Chicago was "considered too radical" and was not hired for the Needs Assessment. Prosperity Now out of DC is being considered * If people are losing their homes due to Code Enforcement Fines there may be assistance to remove them so their homes are not sold in the upcoming Tax Sale. Code Enforcement fines are being tacked onto the Property Tax Bill instead of being separate which causes people to lose their homes. PUBLIC SERVICE ANNOUNCEMENT Owners of property in South Bend, if you have received a notice that your property will be sent to tax sale, there may be help available to save your home. If your tax statement has “special assessments” related to penalties from code enforcement, you may be able to have those penalties dismissed. Please call the Community Forum for Economic Justice at 574-222-4966 to get help today! The last day to get your home out of tax sale is September 1st so it is important for you to call as soon as possible. Again, if your house is going to tax sale and you have special assessments related to code enforcement on your tax bill. PLEASE CALL: Community Forum at 574-222-4966. * Meagan Thompson says SSI is about $773/mo for those on disability making options for the disabled very limited. * Cheryl Ashe suggests there needs to be affordable multi-family units * South Bend has 53% making less than $46K a year according to the ALICE report * South Bend has a 28% poverty level * South Bend has a 42% poverty level for African-Americans * South Bend has a 20% unemployment rate for African-Americans * Current Gentrification trend is to acquire and consolidate parcels for high end development, displacing long time residents * Reclaim. Remain. Rebuild. * Recently $5M was given to a developer for high-end units where the Studio Apartments will start at $1,200/mo * Pam Meyer - Over 30 years of investment, $75M in federal funds have basically been invested in 2 track areas, one bing the NNN Area * An extremely low percentage of Minority Contractors have been used for projects. They are still waiting for the information detailing this from the City. Info they could find suggests $90M in contracts went to white women owned companies and only $300K to Minority Contractors. $12K in purchase orders went to 2 Minority Contractors. (Note: We do not have the source of these figures.) * Reference was made to a "Section 3 Federal Program" * Survey will be conducted by Emmanuel Cannady of Notre Dame, a 2nd year PhD student in the Sociology Department and Karl Nichols, Executive Director of Community Wellness Partners * Questions will ask about how safe people feel in their neighborhood, what resources they want to see in teh neighborhood and if their physical and mental health is impacted where they live * Survey to make sure people aren't displaced - 2 parts to the survey will ask 240-300 homes to participate, pay survey takers and have focus groups * Poverty has a toll on both mental and physical health * Anne Mannix, a trained City Planner is suggesting new construction of 3 Bed/2 Bath homes for $175K where people with an income over $30K/year and less than $50K/year would be eligible. She mentioned a cooperative of mutually owned homes on Oak Street created $255/mo to $595/mo rentals * Jose Arevalo - Suggested around $40K would be an average for Rehabing homes in the area * This program is suggesting 100 new homes and 400 rehabed homes to help revitalize the area SUGGESTIONS: * Utilize already existing data to show a map of homeowners in the area with "Homestead Credit" designation * This would also narrow down who might qualify for the rehabilitation projects as "Owner Occupied Homes" For other detailed civic meetings, #MichianaObserver @MichianaObserver on FB TOPIC: County Commissioner Meeting
August 1, 2017, 10 am, County City Building 4th floor All 3 Commissioners were present Reports for the Pay Docket - Motion was carried R10-10-2017 Resolution to recognize Mr. Lou Sabo for his historic photographs of the area. * 500 B/W Photos in 3 porfolio books have toured libraries for viewing * Done to celebrate Indiana's 200 Anniversary as a State * 8 of the photos are framed and will be hung in the County City Building * Commissioners voted to accept the gift and thanked him 3 Contracts with Melonowski Consulting Inc. * Have been consultants for the County for 15 years * Work to save money for the County and advise on "Audit Defense" which keeps the County in compliance with the State Auditors * Since 2007 Cost Allocation Plan for Title IV D Office which oversees Child Support Programs to keep children off Welfare * Since 2011 they have been paid out of the 8895 Fund instead of the General Fund * This fund can only be used for Title IV programs * Lisa Plencner was there to represent the Circuit Court for questions * All 3 Contracts were approved by the Commissioners Proposal to create a Grants Subcommittee for the County * Proposed by Dr. Deb Flemming * Ms. Kalee Zio of the Emergency Services is the organizer * To date she has applied for (not received) $500K in grants * Reason for creation is to get all County Departments to apply for Federal Grants * They pay for the ECIVIS Grant Search Service to help locate Federal Grants * Each department needs to file for their own State Grants in their respective areas * Dave Thomas asked for a more defined scope and to note these are Open Door Meetings * They will be advised again in December * Motion to accept with amendments was carried Duct Cleaning at the Juvenile Justice Center * Contract for $43K by Bradley Company was accepted Public Works Agenda was Approved Bids for Forestry Unit Bucket Trucks was opened * There were 3 bids - $166K, $163 and $202K (Different Chasis) Note: For information on other meetings or information, go to Michiana Observer #MichianaObserver |
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