BUDGET HEARINGS FOR Common Council, City Clerk, IT / 311

County-City Building, 4th Floor 
Councilpersons Present: Karen L. White, Jo Broden, Dr. David Varner, Tim Scott, Oliver Davis, Jr., John Voorde

COUNCIL BUDGET:
Salaries & Wages (9 persons) $215,052
Professional Services $163,619
Fringe Benefits $155,414
Interfund Allocations for IT and Print Shop $60,257
Other Costs $  12,427   
Travel & Training $6,000
Supplies $ 2,200
TOTAL BUDGET $614,969

Paid internship for a PR Person $36,840
Contracted Legal Services $125,619
Additional Legal Services $29,000

COUNCILPERSON RESPONSIBILITIES:
They hold over 20 Council Meetings a year
Attend close to 100 committee meetings
Host over 10 open budget sessions
Answer Citizen Questions
Work with City Departments
Meetings with the Mayor and department heads
Attend public functions
Write both resolutions and ordinances
Serve on other boards and commissions
Visit and evaluate areas requesting zoning variances
Research issues
NOTE:  They make $19,411 annually. Raising their annual compensation to at least $25K would be reasonable considering their time.
When calculating all these hours, the SB Councilperson makes less than minimum wage.

They have begun to stream Council Meetings to YouTube and Facebook if you want to review any of the meetings
They are highlighting local artists in the Council Chamber areas

CITY CLERK BUDGET:
Salary & Wages $246,162
NOTE: City Clerk makes $74,460
Fringe Benefits $116,379
Supplies $7,800
Professional Services $40,800
Printing & Advertising $22,050
Educ/Training $3,000
Travel $6,950
Repairs/Maintenance $5,000
Interfund Allocations $89,863 
Insurance $1,043
Other Services $5,100
TOTAL BUDGET $544,147

IT Allocation for 2018 $87,648
In 2017 there was $1,400 for cell phones
In 2016 Airfare to International Clerk Conference $1,000
In 2016 Travel/Hotel $3,500
in 2016 "Dues" $1,000, also budgeted for 2018 $1,000
In 2016 Copier Maintenance $4,000

4 Employees:
Chief Deputy Clerk/Director of Operations 
NOTE: Requesting a $5K salary increase
Deputy Clerk/Director of Policy
Ordinance Violations Bureau Clerk
Council Secretary

Scanned/OCR/Indexed records from 1865 - 1929
Using Granicus Software
Has opt-in for email distribution list
Training from Indiana Public Access Counselor
Working to "remain in compliance by meeting all open-door law requirements (deadlines), etc."
Working on increased transparency to the community

CITY CLERK PROGRAM COSTS:
Council & Committee Meetings $49,419.75
Constituent Queries $28,183.83
Community Events/Outreach $23,477.84
Records Distrib/Retention $21,743.78
Municipal code Admin/Compliance $21,358.44
Council & Committee Meetings - Presentations/WNIT $16,624.81
Special Mtg/Study Comm/Ad Hoc Advisory $16,504.20
Records Distrib/Retention $13,574.10
Legal $12,434.91
Boards & Commissions $11,707.81
Tech Support $7,432.46

ORDINANCE VIOLATIONS BUREAU:
New Parking Program with Warning Tickets
Amnesty Day brought in payments for over 500 tickets
Interactive Parking Maps for Residential Lawn Parking
279 Lawn Parking Permits Income $10,434.60
7,369 parking tickets Income $34,645
401 appeals
2,008 tickets sent to collections
11 Scrap Metal Licenses Income $2,750
TOTAL PROGAM COSTS: $70,101.39

IT INNOVATION & TECHNOLOGY BUDGET:
Revenue $6,850,931 (They get $ from other City Depts for their services)
311 Call Center   $592,867 
IT/311 Costs        $6,258,064
------
Personnel $2,373,819
Supplies  $102,493
Professional Services $1,209,300
Educ/Training $77,900
Travel  $26,710
Repairs/Main $2,499,381
Debt Service  $221,115
Insurance $5,067
Other Services $385,124

Budgeted into other department's budgets $976,000
Tech Refresh $57,793.97 (4 year cycle)
Consolidation of telephone services $373,000

Top Salaries:
Chief Technology Officer $100,284

Chief Innovation Officer $100,284
Director of Innovation $73,440

Director of Infrastructure $73,440
Infrastrucure Manager $64,955

Director of Applications $73,440
Applications Manager $53,613

Director of Services $73,440
Director of Business Analytics $73,440 (Part of Smart Streets)

TeleStaff for SBPD
Changed to new Data Portal
SBPD Transparency Portal
Performance Management for Utilities, VPA (Parks), SBPD
GIS - Geographic Info System (Mapping)  $11,352
"Heavily assisted in implementation of PSAP" (911 Center)

Travel for 2018 - Annual Conference $5,400  ($6,033 in 2017) 
Conference Fee  $750

NOTES:
Plan to add "Director of Civic Innovation" $74,980K to do community outreach and PR "empower all residents to the innovation economy"
Neighborhood Survey for $21K to "assess resident satisfaction at a neighborhood level"
Natl Network for $25K
Plan to have a new City Website up April 2018
IT Services 45 facilities
Received some grants - Noted by Jo Broden
City invested $1.2M in 1996 in exchange for 36 Internet Strands and only 22 are used now because of rings. Dr. David Varner noted this gives the City free MetroNet use forever. (Great investment!)
Bill Dunn - Asked of there would be Data Portal Training to help citizens access and utilize City data. Also asked for the "Open Checkbook" data to return so citizens can see all checks written by the City and to whom they were written.

For more articles and meetings: #MichianaObserver